Our client, based in Northamptonshire are seeking a Legal Secretary. To be considered for the role, it is crucial that the candidate has relevant experience in a secretarial in a busy Law Firm.
Duties & Responsibilities:
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Preparation of correspondence and documents through audiotyping and word processing
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File management i.e. daily filing on clients’ matters
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File opening, closure, storage and retrieval from archive in accordance with the Firm’s procedures
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Preparation of mails and enclosures for dispatch, taking utmost care to attach the appropriate enclosures to the right correspondence.
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Diary management to include arranging and re-arranging meetings where necessary, setting reminders for key dates, chasing search results and other such reminders to promote excellent client care and ensure smooth running of files.
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Liaise with clients (both face to face and on the telephone), other solicitors, lenders and other parties as instructed by the Director.
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Provide support to other secretaries if required and requested by the Office Manager.
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Answering incoming calls in a professional manner and directing them to the relevant people, taking detailed and useful messages
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Undertaking general administrative duties
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Assisting with accounts queries, postings and billing
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Preparing, editing and formatting documents
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Some legal research for and on behalf of the Director
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Other such secretarial and administrative tasks as necessary and required by the Director and/or Office Manager
To be considered for this role, you must have:
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Excellent organisational skills, and ability to multitask.
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Impeccable time keeping and reliability.
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Impressive communication skills: verbal and written.
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Attention to detail, accuracy, and high-quality work.
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Ability to hit the ground running.
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Ability to work autonomously and as part of a Team – must be a team player