Document Controller
St Albans
£30,000 - £35,000
Permanent
Brief Description
To maintain the accuracy of maintenance records for the GTR depots contract and support the contract reporting process.
Role Description
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File documents in physical and digital records and ensure appropriate storage.
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Check all documentation on the job file for accuracy and completeness prior to saving to Digital logbooks in AssetPro in correct format.
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Review Operative worksheets for updated assets and update the Asset Register on AssetPro accordingly ensuring all information is correctly captured.
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Review and maintain the accuracy of the records, editing where necessary to ensure they are up-to-date.
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Identify remedial work arising from routine maintenance activities.
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Manage the processes around documentation within the organisation.
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Maintain confidentiality around sensitive documentation
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Assist in the preparation of the monthly contract report and ad-hoc reports.
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Manage requests for documentation.
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Train employees on how to use and access the documents.
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Communicate and collaborate with Helpdesk Operators, Operatives and sub-contractors working on the GTR depots contract.
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Follow company processes and procedures.
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Meet all KPIs measured on a periodic basis.
Qualifications
Recognised qualification (desirable)
Seniority level
Minimum 5 years' experience
Experience / knowledge
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Proven experience in a Document Controller role.
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Proven experience in the facilities management sector.
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An understanding of depot assets.
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Proficient in the use of standard MS Office packages.
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Proficient in the use of AssetPro.
Skills / Attributes
Mandatory
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Ability to work to deadlines
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Collaborative/team player
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High attention to detail
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Self-motivated
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Well-developed organisational skills
Preferable
- Experience of the Rail industry