Property and Fleet Asset Manager Copthall House Sutton
Location: Sutton, SM1 1DA
Salary: PO3/4 (spine points 38-44, FTE £42,836 - £49,077 per annum, including Outer London Weighting
Working Pattern: 36 hrs per week (8.45am – 4.30pm Mon-Thurs; 8.45am – 4.15pm Fri)
The College and Academy Trust is a family of specialist education providers for over 1500 pupils and students from nursery to further education across 14 academies and 9 college centres in London, Surrey, Sussex, and Berkshire. Supporting their academies and college, they also operate learning support, such as nursing and therapy, and a central business support team which includes HR, finance, and IT.
Pupils and students within the trust family have a wide range of learning abilities and additional needs including autistic spectrum disorder; speech, language, and communication difficulties; social, emotional impairment and complex health needs.
The College and Academy Trust is a rewarding and inspirational place to work, where everyone works together to create the best possible outcomes for students.
The Role
The Estates & Facilities team are seeking to appoint a Property & Fleet Asset Manager to ensure that their property and vehicle records are accurately maintained. As part of the role, you will ensure that estate management activities including rent and rate reviews, lease extensions and renewals are managed in a timely manner. In addition, you will maintain a database of condition, suitability and sufficiency data related to their estate to ensure that funding is allocated in line with their condition categories.
Key Responsibilities
Property Administration
- Ensure all leases available with key data identified and accurately recorded.
- Coordinate the timely completion of all required property / lease related activities and reporting including (but not limited to) lease extensions, acquisitions and disposals.
- Coordinate the timely completion of all required property related activities and reporting including (but not limited to) condition surveys, way leave applications and grants, dilapidation surveys, service charge reconciliation, rates reviews etc.
Fleet Administration
- Ensure all vehicle asset information is available with key data identified and accurately recorded.
- Coordinate the timely completion of all required maintenance and repair activities including, but not limited to, asset ownership, vehicle mot testing, servicing, vehicle tax, ULEZ charging, congestion charges etc.
- Coordinate the timely completion of other required activities related to the safe operation of the vehicle fleet including, but not limited to, validation of driving licenses, section 19 permits and other inspections.
Other responsibilities
- To be aware of and comply with policies and procedures relating to child protection, health, safety, security, and confidentiality, reporting all concerns appropriately.
- To participate in training and other learning / development activities as required
- To treat all users of the College and Academies with courtesy and consideration.
- To present a positive personal image, contributing to a welcoming environment which supports equal opportunities for all.
- To carry out other duties, commensurate with the post, which from time to time may be necessary for the good of Orchard Hill College and Academy Trust.
Skills and Qualifications
- Recognised training/qualifications associated with caretaking/DIY activities desirable.
- Driving licence (all new appointments will be required to have a clean, valid driving licence).
- Valid MIDAS training to coaching level (training available).
- To hold or be willing to work towards the Institute of Work Place Management qualification in facilities management.
- To hold or be willing to work towards NEBOSH or IOSH qualification.
- Knowledge of basic site maintenance and good practice in building services.
- Proven experience of managing a team.
- Ability to plan and prioritise a range of regular and irregular tasks, and ability to analyse tasks and how they may best be achieved.
- Experience in building maintenance work.
- Experience of supervising staff.
To Apply
If you feel you are a suitable candidate and would like to work for this reputable College and Academy Trust, please click apply to be redirected to their website to complete your application.
Closing Date: 9am 12th August 2024
The College and Academy Trust are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment.
Appointments made will be subject to an Enhanced Disclosure via the Disclosure and Barring Service.
This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020