Our client requires an Office Administrator to join their team in their Milton Keynes office.
The ideal candidate will assist in a variety of duties covering Sales, Marketing, Finance and other general Administration tasks where required.
Responsibilities Overview:
Sales:
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Assist Sales team with proposal/tender documentation and correspondence with client.
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Monitoring emails and actioning as appropriate. Log all incoming emails for sales opportunities.
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Maintain Proposal & Projects spreadsheet.
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Maintain Sales supplier register, and update company details as required.
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Maintain/File/Generate all Sales related agreements as required NDA & CA’s etc.
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Update staff CV’s annually or as required.
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Sales meeting notes and distribution
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Generate Client Feedback forms for completed projects and distribute to relevant Salesperson for forwarding to client.
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Proof reading skills sales material.
Marketing:
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Liaise with graphic designer.
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Posts to LinkedIn.
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Updates to website.
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Prepare Marketing board material as requested – Keep Sales & Marketing Output log up to date and associated images to aid compiling board material.
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Registration & liaison with trade exhibitions & conferences
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Proofread articles for website & social media
Travel:
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Booking flights, hotels, car hire & taxis as required.
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Visa and passport administration as required.
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Maintain Travel Log for employees and contractors.
Finance:
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File all inbound purchase invoices on the company system.
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Check & Approve expense reports.
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Generate sales invoices, log sales invoice numbers to Project & Proposal Log, file copy of sales invoice in relevant proposal/project folder.
Office:
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Ordering office supplies and stationery when required.
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Arrange shipments.
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Maintain Log of all company Purchase Orders.
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Maintain Company Leave Calendar – add public holidays, make changes to staff leave details as required