Document Controller – Site Based - Construction
£35,000 to £45,000
Guilford
My client is a well-known commercial fit out company who are looking for an experienced Document Controller to join a new site that is going live July 2024. The project will run until March 2025 and the client is looking for someone to join immediately.
Responsibilities:
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To prepare, review, manage and file documents for specific projects. Copy, scan, store & distribute
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Manage technical documents
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To maintain an up-to-date folder containing hardcopies of all project drawings and the latest revisions as a minimum
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Create, request, and manage document numbers
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Submit documentation to the client for review using their management system
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Attend project review meetings and report to the documentation manager routinely
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To assess the quality and properties of all incoming and outgoing official documentation
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To navigate and routinely monitor the client’s project documentation portals
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To maintain a good relationship with the client through communication
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To submit project documentation within the given timeframe and in line with the works programme, standards, and procedures - with the ability to prioritise workflow
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To create, populate & manage a live document tracker specific to the project to record every document and transmittal
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To create, populate & manage a live transmittal register and issue sheet to log all external transmittals
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To assist the wider team – QS, CM, PM etc. with anything that maybe relevant to your role
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To create a template or document when required
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Retrieve and follow up files when required by employees and client
Desired skills
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Organised and fine attention to detail
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Proactive and methodical
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Ability to prioritise own workload
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Friendly with a good attitude towards work and deadlines, with the desire to progress
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Works well under pressure, with the ability to take instruction when needed
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Good knowledge of Excel, Adobe & Word essential
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Minimum administration background 2 years
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Experience of document management system would be advantageous