You will be responsible for reception and telephone duties, welcoming visitors, diary management, taking deliveries and supporting the administration team with day-to-day admin tasks
Client Details
A well established school in Caterham.
Description
To act as the first point of contact for all visitors to site, following safeguarding processes at all times including checking ID documents and correct signing in and out procedures.
Answering telephone queries.
Liaising with office suppliers.
Gate control.
Identifying the caller's Requirements for internal and external queries, providing an appropriate response.
Receiving, logging, passing on and if necessary, following up messages for colleagues in a timely and effective manner so that visitors are made to feel welcome and that colleagues can be notified about visitors.
Copying, collating and distribution of documents, operating and completing basic support activity for a standard copying machine.
Operating a computer to access databases and using word processing applications when required.
Maintaining, updating, sorting and retrieving a range of records/statistical data, including monitoring/ordering of stationery and office supplies if appropriate.
Accurate filing, indexing, retrieving and other related work.
Prepare documents, reports and presentations as required.
Typing and setting up documents such as letters and reports.
Keeping computer records up to date, e.g. filing.
Managing post.
Diary Management.
Maintaining the condition of the reception area and arranging for necessary repairs via Maintenance team.
Circulation of announcements as required.
Assisting and liaising with the Referrals team, receiving and passing on of phone enquiries, organising assessment dates.Profile
Excellent communication and interpersonal skills
Strong organizational abilities
Proficiency in Microsoft Office
Previous reception or customer service experience is a plus
Job Offer
Life assurance
Pension
Perkbox - offering high street discounts.
Employee assistance programme
Car lease scheme
Fully funded training and qualifications
Bike to work scheme.
Free membership to our Health cash back plan - Claim back money on services such as dental, optical, physio and many more