POSITION: Administrative Assistant (Band 3)
LOCATION: Maghaberry
HOURLY RATE: £11.67
HOURS: 37 hours, Mon-Fri 9am-5pm
DURATION: 6 months initially
On behalf of our client, we are seeking an Administrative Assistant to fulfil a wide range of administrative tasks to support the effective and efficient provision of Healthcare within a Prison setting. They will work as an integral member of a team and be expected to use their own initiative.
Main Responsibilities/Duties:
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Liaise with various staff/departments to deliver effective administrative support.
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Deal with a range of queries, maintaining a courteous and pleasant manner at all times.
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Use of various computer systems and software packages to ensure patient information is relevant and up to date, including data input and retrieval of information.
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Processing, recording and collating information for statistical purposes.
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Administering waiting lists, processing internal and external referrals
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Scheduling appointments to ensure clinical capacity is utilised
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Booking patient movement requests, interpreters and other patient related services.
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Maintenance of medical records filing systems.
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Typing duties - reports, letters and meeting minutes as required.
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Assist with the training of new administrative staff as and when required.
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Participate in staff meetings.
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Provide cover to other administrative staff during periods of leave.
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General office duties such as photocopying, scanning, sorting post and faxing.
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To participate in the Trust’s Appraisal Process and participate in agreed training and development initiatives when identified.
If you wish to apply or would like more information, please email your CV in Microsoft word format to Daniel Finlay by clicking on the link below by Monday 19th August. You must also include a bullet pointed synopsis at the top of your CV demonstrating how exactly you meet the Essential Criteria below:
Essential Criteria:
Applicants must, by the closing date for applications, have:
Experience/Qualifications
1a.) 4 GCSE’s Grades A-C to include English Language (or equivalent Qualification) AND 1 year’s Secretarial /admin /clerical experience.
OR
1b.) NVQ Level 2 in Administration (or equivalent qualification) plus 1 year’s secretarial /admin /clerical experience.
OR
1c.) 2 year’s secretarial /admin /clerical experience.
2.) Experience in using Microsoft packages to include WORD, EXCEL, and OUTLOOK.
Skills/Abilities/Knowledge
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Ability to work as part of a team.
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Ability to use own initiative.
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Excellent organisational skills with an ability to prioritise own workload.
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Effective communications skills to meet the needs of the post in full.
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The ability to work in a challenging and changing environment.
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The ability to ensure accuracy in own work.
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The ability to effectively use office admin systems such as diary management and filing systems.
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Knowledge of Microsoft office packages
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Knowledge of General Data Protection Regulations
Desirable Criteria:
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Experience of using a computerised database.
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Experience in the effective use of office admin systems such as diary management and filing systems.
If you wish to apply or would like more information, please email your CV in Microsoft word format to Daniel Finlay by clicking on the link below by Monday 19th August. Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.
Please note only applicants that match this criteria can be considered for the role.
If this role isn’t suitable but you are looking for a new opportunity, please do not hesitate to contact our experienced consultants. You can visit our website in the first instance or call our office.
Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer