Travel and Events Coordinator
Location: Summertown, Oxford, Office based role, OX2 7DE
Salary: £25,240-£26,390, DOE + Benefits
Contract: Permanent, Full Time
Hours: 37.5 hours, week days
Travel and Events Coordinator - Benefits:
- Flexible working
- Casual dress code
- Company pension scheme
- A healthy balance between a strong work ethic, pride in doing a great job and a life outside of work
- A supportive and productive company culture and great colleagues!
- Regular sporting and social events and an unlimited supply of fruit, biscuits and beverages
About Us
Dorset Software is a leading provider of bespoke business applications, development consultancy and IT support services.
Friendly colleagues, and fruitful career prospects are the norm here at Dorset Software.
Travel and Events Coordinator - The Role:
This is a varied role, helping maintain a happy productive working environment at Dorset Software, based in the Oxford office working within the Operations Team. Responsibilities will include arranging travel, accommodation, and a variety of social events to contribute to a leading choice employment experience for all.
Travel and Events Coordinator - Key Responsibilities:
Travel
- Help put employees' minds at ease and enable them to focus on their primary roles by making arrangements for work travel trips.
- Liaising with internal departments to understand requirements for travel to client or company offices, or other events.
- Liaising with suppliers to obtain the correct services at the best prices (hotels, car hire, public transport etc).
- Booking travel and accommodation as required following company procedures.
- As part of the Operations Team, assist the Facilities team maintain high standards of set up in the Oxford office to enable employees to focus on their work most effectively.
Events
- Helping to coordinate a host of socials throughout the year enabling employees to meet across teams and office locations.
- Liaising with employees who organise company funded weekly sports and social activities.
- Ensuring finance system records are maintained correctly and bookings are made on time, and at the best prices, and attendance is monitored to ensure value for money.
- Liaising with HR in relation to other employee engagement activities and events (office lunches, drinks, celebrations) and planning and arranging events, liaising with suppliers and keeping to set budgets.
- Liasing with HR in relation to purchasing employee gifts.
- Liaising with key stakeholders to assist with organising wider company events such as the Summer and New Year parties, organising suppliers, negotiating on pricing and coordination of the suppliers and attendees at events to ensure maximum enjoyment for all.
Travel and Events Coordinator - Skills and Experience:
- Experience of building supplier relationships
- Very strong verbal and written communication skills
- Proactive with excellent organisation and prioritisation skills
- Minimum of 1-2 years in a customer service-based role
- Able to travel to other offices, hotels, venues on ad hoc basis where needed
- Able to perform physical moving of equipment
Join a leading IT services provider that places people and customers at the centre of our vision. If you think your values align, please click on APPLY today and send a copy of your CV and covering letter.
No agencies please