Office manager
Job Type - Permanent Job Role
Hours - 37 hours per week, Monday to Friday (Term Time Only)
Location - Hartlepool, Teesside (Office Based)
Pay - £22,826.96 - £25,419.21 (actual per annum)
Required Skills -
Knowledge and experience of relevant administrative systems and specialist ICT packages.
Working at or towards national occupational standards (NOS) in business and administration and knowledge / skills equivalent to current national qualifications Level 4.
Knowledge of local service policies and procedures.
Enhanced DBS clearanceMain Responsibilities -
Allocate work to an administration team regarding the day-to-day organisation and provision of administration support in the school.
Maintain records, organise and take minutes, at formal meetings.
Ensure that office equipment, stationery and other School office consumables (including basic maintenance) are ordered in accordance with the Trust's purchasing procedures, including liaising with external suppliers and providers.
Develop and maintain a detailed knowledge of all the School administration policies and procedures and be able to advise junior colleagues with regard to the same.
Assist SBM on the planning, development, design, organisation and monitoring of support systems for the administration team.
Develop and maintain a detailed knowledge of pertinent legislation with respect to the administration function and be able to apply that knowledge to non-routine situations.
Responding to and answering more complicated non-routine queries from parents/carers/the public and school staff through being able to offer tailored guidance drawing on an understanding of School procedures and protocols, internal policies and external regulations/legislation relating to the queries received.
Provide analysis and evaluation of data/information and produce reports/information.
Provide cover for the team as and when required including deputising for senior colleagues on occasion and when required.
Undertaking financial processes, in accordance with the Trust's financial regulations.
Regularly demonstrate to junior colleagues the efficient use of specific ICT software packages e.g. word processing packages, databases, spreadsheets, specialist and bespoke software.
Develop small scale administration systems using Microsoft Office packages for other colleagues/the wider School to use.
To be responsible for the accurate completion and submission of complex monitoring forms, returns etc. including those to external bodies.
Assist in ensuring appropriate risk management arrangements for the service are in place
Provide support to assist more senior colleagues with developing School procedure and practice to improve service delivery, which ensure compliance with legislation and/or national standards.
Where required to undertake case work in relation to the School. To provide support in specialist duties that could be associated with this post.
On occasion, deliver training with regard to the administration function to staff across the School.#CERSUPP