London | Hybrid – 3 days onsite per week
12-month contract | Anticipated start: 4 January 2027
10% discretionary company bonus
Do you enjoy bringing events to life, from intimate leadership dinners to conferences attracting hundreds of attendees?
We’re recruiting on behalf of a leading global technology company for an Events Coordinator to deliver recruiting and partnership events that connect the business with talent in AI and emerging technology.
This is a hands‑on opportunity to own events from initial planning through to delivery, working with senior leaders, creative teams and external agencies. Your events will help build the company’s presence within the AI community and create memorable experiences for potential future employees.
What you’ll be doing:
- Plan and deliver recruiting and partnership events, from small leadership dinners to conferences for 150–250 attendees.
- Own event logistics, including venues, catering, audiovisual production, security, staging and branded merchandise.
- Coordinate agencies and suppliers, keeping deliverables, budgets and timelines on track.
- Create event schedules, production documents, invitations and "know before you go" communications.
- Work with Marketing and Brand teams to develop engaging event materials.
- Act as the onsite point of contact for your events and support workstreams within larger programmes.
- Build contingency plans and adapt quickly when priorities or event requirements change.
- Capture attendee feedback, track engagement and report on event outcomes.
- Support purchase order tracking, invoice follow-up and, during quieter periods, intern programmes and orientations.
What we’re looking for:
- 3+ years’ experience in event planning, production, operations or event marketing.
- Hands‑on experience delivering in-person events from planning through to completion.
- Strong supplier management, logistical coordination and budget tracking skills.
- Confidence working with senior stakeholders and managing several deadlines at once.
- The ability to solve problems calmly, handle ambiguity and respond to changing priorities.
- A genuine interest in AI, emerging technology and the wider tech industry, with the motivation to keep learning.
- Experience within an events agency, technology business, recruiting events or employer branding would be particularly relevant. Familiarity with Microsoft Office, Google Workspace, Slack and AI productivity tools would also be useful.
Additional details:
Approximately 10–20% travel, primarily within the UK, with occasional overtime around events subject to prior approval.
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