Are you an experienced Personal Assistant looking for a varied role supporting senior leadership within a leading professional services environment?
This is an excellent opportunity to join an established organisation, providing high-level support to the Director of IT and wider IT leadership team. If you are proactive, commercially aware and enjoy taking ownership of a varied workload, this could be an ideal next step.
As Team Personal Assistant, you will play an important role in supporting the effectiveness of the IT function, ensuring senior leaders are organised, well-informed and able to focus on their strategic priorities.
Your responsibilities will include:
- Managing complex diaries, meetings and appointments for the Director of IT and wider leadership team.
- Coordinating team schedules, office attendance, annual leave and business travel.
- Organising leadership meetings, preparing agendas and papers, taking minutes and following up on actions.
- Supporting IT budget administration, expenditure tracking, forecasting and financial reporting.
- Processing invoices, purchase orders and expenses, liaising with Finance to resolve queries.
- Coordinating suppliers, quotations, procurement and IT equipment orders.
- Arranging UK and international travel, including flights, accommodation and itineraries.
- Preparing management reports, presentations and departmental meeting materials.
- Maintaining organisation charts, intranet information and departmental documentation.
- Drafting internal communications and coordinating departmental updates.
- Liaising with Facilities and other business support teams on office requirements, contractors and equipment.
- Supporting departmental events, team meetings, projects and wider operational initiatives.
You will act as a key point of contact for the department, building relationships across the business and ensuring administrative and operational requirements are handled efficiently.
The Team & Culture
You will be part of a senior IT function, working closely with the Director of IT and wider leadership team, alongside colleagues across the organisation.
The environment will suit someone who enjoys working collaboratively, building relationships with stakeholders at all levels and taking a proactive approach to improving processes and supporting the wider business.
Must-Have Requirements
To be considered, you will need:
- Previous experience in a senior PA role, supporting Directors or senior leadership teams within a law firm or professional services environment.
- Excellent organisational skills and the ability to manage competing priorities.
- Strong working knowledge of Microsoft Office, particularly Outlook, Word, Excel and PowerPoint.
- Confident written communication skills, including preparing reports, presentations and professional correspondence.
- Experience handling confidential and sensitive information with discretion.
- Strong interpersonal skills, sound judgement and the confidence to work independently.
Experience supporting an IT, technology or wider business services function would be advantageous.
Reward & Work Flexibility
The role is based in London. Salary, benefits and hybrid working arrangements have not been specified, but further details can be discussed during the recruitment process.
This is an opportunity to develop your experience within a senior leadership function, taking ownership of a broad and varied PA role.
You will have the opportunity to learn more about the organisation, the team and the role before progressing to the next stage of the recruitment process.
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