School Administrator
Directorate: Children and Young People’s Services
Grade: CD
Contract: Temporary
DBS: Enhanced DBS required
About the Role
We are looking for an organised, proactive and reliable School Administrator to provide a comprehensive administrative, reception and financial support service within a busy school environment.
You will work closely with the Headteacher, senior leadership team and wider school staff, ensuring the smooth day-to-day running of the school office. The role involves a varied workload, including general administration, reception duties, financial administration, record keeping and supporting the operational needs of the school.
Key Responsibilities
- Provide general administrative, clerical and secretarial support to the Headteacher and school staff.
- Act as the first point of contact for parents, pupils, visitors and external organisations, handling telephone and face-to-face enquiries.
- Prepare correspondence, reports, documents and meeting minutes.
- Maintain accurate and confidential pupil and staff records, both electronically and manually.
- Manage diaries, appointments and meeting arrangements.
- Assist with school financial administration, including processing invoices, handling payments, collecting monies and reconciling bank statements.
- Support budget monitoring, financial reporting and preparation of monthly returns.
- Assist with wages and salary administration, liaising with Local Authority departments where required.
- Arrange supply teacher cover and maintain relevant records.
- Support the organisation of school lettings, contractor quotations and office supplies.
- Monitor stock levels and order stationery, equipment and other resources.
- Provide basic first aid where appropriately trained and contact parents in the event of pupil accidents or incidents.
- Follow safeguarding, confidentiality and data protection procedures, reporting any concerns through the appropriate channels.
Essential Requirements
- Previous experience in a clerical, administrative or office-based role.
- Good knowledge of administrative procedures and office systems.
- Experience using Microsoft Office, particularly Word, Excel and Outlook.
- Strong written and verbal communication skills.
- Good numeracy and literacy skills.
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