Talentmark are recruiting for an Administrative Assistant to join a company in the pharmaceutical industry on a contract basis for 12 months. This role is hybrid, based at two sites every week - 2 days in Basingstoke and 2 days in Bracknell, with 1 day per week working from home.
Company:
Our client is one of the largest pharmaceutical companies in the world. They focus on finding answers for some of the world's most urgent medical needs.
Salary:
15.12 - 20.16 per hour, PAYERates are dependent upon experience.
Administrative AssistantRole:
- Manage the diaries of four senior technology leaders, resolving conflicts and prioritising by business impact.
- Book international and domestic travel, including flights, hotels and rail, with an eye on policy, cost and itinerary resilience.
- Run end-to-end logistics for in-person meetings and visits, including visa invitation letters, accommodation, transfers, catering and meeting rooms.
- Support town halls, team events and celebrations, and prepare agendas for monthly team meetings.
- Handle purchase order requests, the monthly PO review and distribution list maintenance.
Your Background:
- Proven experience as an executive assistant supporting multiple senior leaders at director level or above, with strong Outlook calendar management across time zones.
- Experience booking complex international travel and organising multi-day events for global attendees.
- Working knowledge of purchase-to-pay processes, ideally with Concur, Ariba or Workday (pharma or regulated environment experience a plus).
- Excellent discretion with confidential information, and clear written and verbal communication.
- Proactive, calm under pressure and self-directed, with a collaborative, adaptable approach and enthusiasm for AI and productivity tools.
It is essential that applicants hold entitlement to work in the UK.
Please note:
This role may be subject to a satisfactory basic Disclosure and Barring Service (DBS) check.
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