Programme Administrator
6 months initial contract
Newcastle Upon Tyne
37 hours per week
Monday - Friday
Pay rate between 15-17 per hour
Key Responsibilities
- Programme Administration & Coordination
- Provide day-to-day administrative and coordination support to the rebranding programme and programme lead.
- Maintain accurate programme plans, action logs, risk and issue registers, decision logs, trackers, and reporting packs.
- Coordinate meetings and workshops, including agendas, materials, minutes, actions, and follow-up.
- Monitor milestones, dependencies, and outstanding actions, escalating delays, risks, and issues where required.
- Maintain effective document control, version control, filing systems, and programme records.
- Prepare reports, presentations, correspondence, and other programme materials.
- Stakeholder Management
- Act as a central point of contact for rebranding-related queries.
- Build effective relationships across operational and support functions, sites, and locations.
- Coordinate requirements and ensure actions are clearly assigned, tracked, and completed.
- Communicate programme updates clearly and consistently.
- Coordinate and influence stakeholders across multiple functions without direct authority.
- Brand & Asset Transition
- Coordinate the assessment and transition of existing branded assets and materials.
- Maintain an accurate inventory of assets affected by the rebrand and track progress through to completion.
- Coordinate updates to areas including:
- PPE and workwear
- Signage and visual branding
- Site assets and equipment
- Documentation and templates
- Internal communications
- Operational processes affected by the rebrand
- Liaise with asset owners and stakeholders to confirm requirements, priorities, progress, and completion.
- Support the planning and scheduling of required branding updates.
- Planning, Reporting & Delivery
- Produce regular programme progress reports and status updates.
- Track budgets, purchasing requirements, procurement activity, and supplier actions where required.
- Monitor dependencies across workstreams and ensure actions are followed up promptly.
- Support implementation planning, business readiness, and programme completion activities.
- Collate information from stakeholders and provide clear visibility of progress, risks, issues, decisions, and dependencies.
Skills & Experience
- Essential
- Proven experience in administration, project coordination, or programme support.
- Strong organisational, administrative, and document-control skills.
- Excellent attention to detail and a commitment to accuracy and quality.
- Ability to manage competing priorities and deliver against challenging deadlines.
- Strong written and verbal communication skills.
- Experience coordinating stakeholders across different teams or functions.
- Experience maintaining project plans, action trackers, risk registers, and reporting packs.
- Ability to work independently, take ownership, and drive actions through to completion.
- Proficiency in Microsoft 365, including Excel, PowerPoint, Word, Teams, and SharePoint.
- Desirable
- Experience supporting business transformation, organisational change, or rebranding programmes.
- Knowledge of procurement, facilities, or operational asset management.
- Experience working across multiple sites, locations, or business functions.
- Experience coordinating suppliers, orders, or physical asset changes.
Key Deliverables
- Success in the role will be demonstrated through:
- Effective programme administration and document control.
- Accurate and up-to-date programme plans, records, trackers, and reports.
- Effective coordination and timely delivery of assigned rebranding activities.
- Clear visibility of progress, actions, risks, issues, and dependencies.
- Timely completion of branding updates across identified business areas.
- Effective stakeholder engagement and consistent programme communication.
- High-quality delivery within agreed deadlines.
- Successful implementation of the rebrand in line with business objectives and agreed timescales.
Travel
The role requires a willingness to travel across UK&I as required.
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