Administrative Assistant Leatherhead – Office-based, 5 days per week.
Administrative Assistant
Leatherhead – Office-based, 5 days per week.
Duration – 10 Months
Project – Aramco - Shaybah
Start – ASAP
Rate –£18p/hr - £20p/hr PAYE - The position is inside IR35.
Duties:-
- Tracker management, including monitoring and escalation and ensuring that every person in Leatherhead is stored there.
- Weekly report on the tracker issued to Hiring Managers
- Survey through Mentimeter every three months
- Updating of distribution lists every week for all three offices
- Management of floor plan, address changes and provide look-ahead.
- Build and manage project’s team list
- Reviewing tracker to see holidays overlap, especially in the same discipline
- Managing all correspondence with the client, including numbering, logging and filing
- Organising project events – celebrations, VIP visits, catering, etc.
- Managing office supplies, including printers
- Managing special needs for team members, e.g., extra screens, special desks for working while standing, etc.
- Dealing with IT for all relevant issues
- Keeping an eye on all conference rooms for tidiness, operation of IT equipment, flags, clocks, etc.
- Dealing with RES for all office and security maintenance issue.
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