| | Office & Facilities Coordinator || | VN1952 || | Permanent || | N/A || | Altrincham || | United Kingdom || | Xeinadin was established in 2019 when a number of leading business advisory and accountancy practices across the UK and Ireland came together to re-imagine the future of accountancy. Our collective mission to provide locally forged, trusted business advice to SMEs through forward-thinking, close-knit relationships remains pivotal to our growth. It's our people who drive our business forward, and we offer them future-focused career opportunities whilst supporting individual specialisms. Our regional offices of over 3000 colleagues operate collaboratively, combining collective expertise to maximise potential. || | We are seeking an experienced and highly organised Office & Facilities Coordinator to join our team in Altrincham. This role will provide essential administrative and operational support to the accounts team, ensuring the smooth running of the office, non-chargeable activities and internal processes. Working closely with the partners, the successful candidate will play a key role in maintaining efficiency across client communications, internal coordination, and business support functions. || | Business & Accounts Support: • Onboarding of clients, prepare and manage engagement letters • Support the invoicing process and monitor billing schedules • Maintain accurate client records and carry out ongoing data cleansing • Produce ad hoc reports and support basic data analysis Client & Team Coordination: • Coordinate mailshots and client communications • Provide administrative support to the accounts team as required • Assist with ad hoc projects across the business • Organise team events • New starter onboarding and co-ordination with line managers Operations & Administration: • Manage incoming and outgoing post • Support general office administration and operational tasks • Ensure documentation and internal systems are kept up to date Office Admin: • Responsible for health & safety at the office • Meet and greet visitors and handle incoming calls professionally when required • Keyholder and main point of contact for suppliers • Daily office tasks • Maintaining and purchasing of office supplies || | • Previous experience within an accountancy practice is highly desirable • Experience in an administrative or business support role within a professional services environment • Strong organisational skills with excellent attention to detail • Experience with facilities or office management desirable || | • Confident communicator with a professional and personable approach • Ability to manage multiple tasks and prioritise effectively • Proficient in Microsoft Office || | Office Based || | Competitive || | Benefits • Company Pension Scheme • 25 days of annual leave + bank holidays • Additional annual leave days from certain levels of seniority • Ability to buy up to 5 days of annual leave to reach a maximum of 30 days per annum • Business closure over Christmas* • Life Assurance x4 annual salary • Enhanced family leave policies • Enhanced Company Sick Pay • Employee Assistance Programme – 24/7 support, free and confidential • Corporate Discounts Platform Flexible Benefits platform with ability to opt-in to various insurances (level of seniority dependent & self-funded at corporate rates) such as: • PMI single or family • Critical Illness Cover • Cash plan • Cycle to work • Eye care • Dental *subject to exceptions and business needs | #J-18808-Ljbffr