The Nurse Administrator role is responsible for: Stock Control and Replenishment Order stock and take instructions from staff to order items for all 4 sites (excluding dressings, though supporting with dressing and vaccine orders is provided when needed). Ensure price comparison is checked before monthly orders. Maintain a stock record and inventory for all 4 sites. Liaise with staff and nurses to distribute stock throughout the month to different sites (including moving stock and managing fridge items). Open delivery boxes, check deliveries against orders, and put items away. Put away fridge/vaccine deliveries (assisting nurses with counting vaccines when needed). Handle Lab and PCSE orders. Rotate stock in the stock rooms at all sites monthly. Check expiring stock in doctors' and nurses' rooms every 6 months. Restock acute hubs and doctors/nurses trolleys weekly (e.g., at Manzil Way and Ivy Close). Maintain the cleanliness and organisation of all stock rooms. Check crash bag contents monthly, replace expiring stock, and report any issues. Order batteries and pads for defibrillators, and replace cylinders as needed. Cleaning, Maintenance, and Infection Prevention & Control (IPC) Administration Complete environmental and cleaning checks in each room (including weekly checks and equipment cleaning). Aid with curtain changes (scheduled every 2 years and when needed). Assist with monthly cleaning of equipment such as fans, cupboards, lamps, wall-mounted ophthalmoscopes/otoscopes, clocks, measuring tapes, trolleys, and wheelchairs. Control test blood glucose machines as needed. Update the medicine list on Teamnet monthly. Conduct IPC environmental audits at all four sites yearly (conducted quarterly across alternating sites) and report findings to the Lead Nurse, Practice Manager, and Operations Manager. Assist the Lead Nurse with general IPC audits, administration, and incident reports. Oversee and report appropriately on fridge breaches, alerting correct organisations and completing incident reports with the Lead Nurse or Practice Manager. Manage and resolve Anenta tickets for all sites. Maintain the nursing file on the S:Drive (clear, upload, and archive files). Support the Lead Nurse and Practice Manager with meetings with external organisations (e.g., Hillcroft and IPC). Support the Lead Nurse with drafting protocols and risk assessments. Attend IPC champion meetings and feedback information to the team. In addition to the primary responsibilities, the Nurse Administrator role may be requested to: Medicines Monitoring & Patient Recalls Assist with medicines monitoring (high-risk drug monitoring) for the prescribing safety team and pharmacy team. Run searches at least twice a month for high-risk drugs and send AccuRx messages to patients who are due monitoring. Call patients to book them in for blood tests who are overdue monitoring. Recall adult vaccinations monthly. Contact patients who have not responded to medication recalls. If patients do not respond to recalls on three occasions, notify the usual GP or lead pharmacist via task. Update and review diary entries once monitoring is completed. In permitted cases, change quantities of medication if monitoring has not been done; otherwise, refer to the lead pharmacist or TPN. Refer any issues or concerns regarding medicines monitoring directly to the lead pharmacist. General Administration & Practice Support Upload data logger readings to Teamnet for site fridges once a month, informing nurses or the Practice Manager of any discrepancies. Update the nurse task and equipment list on the shared drive. Assist nurses and HCAs with morning/daily checks. Assist with the organisation of flu and COVID-19 clinics, and support campaigns with the Practice Manager. Organise team meetings with the assistance of the Lead Nurse and take meeting minutes. Assist line managers with administrative tasks (e.g., sending mass emails, putting up posters in waiting areas and clinical rooms). Assist nurses with completing ODS forms. Provide support to the practice with any other duties as required by the management team.
Oxford University Hospitals NHS Foundation Trust
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