Accounts Payable Assistant
London | US Law Firm | Hybrid (3:2)
A prestigious US law firm is seeking an Accounts Payable Assistant to join its London Finance team. This is an excellent opportunity for an ambitious individual looking to build a career within legal finance, supporting the Accounts Payable function across both the London and Brussels offices.
Working closely with the Accounts Payable Supervisor and London Finance Manager, you will play a key role in invoice processing, supplier management, expense administration and payment processing, whilst providing a high level of service to stakeholders across the firm.
Key Responsibilities
- Invoice processing - Review invoices and expense claims for accuracy, VAT validity and compliance with firm policies.
- Supplier management - Maintain supplier records, onboard new vendors and ensure appropriate verification procedures are followed.
- Vendor controls - Manage vendor callback processes and maintain accurate records in line with internal controls.
- Payment processing - Prepare and coordinate payment runs for approved invoices and expense claims.
- Expense administration - Process and manage employee expenses through the firm's finance systems.
- Stakeholder support - Liaise with Partners, secretaries, suppliers and Finance colleagues to resolve invoice and payment queries.
- General ledger support - Assist with ensuring expenses are coded correctly and reflected accurately within the firm's financial records.
- Customer service - Deliver a high level of support to both internal and external stakeholders.
- Team support - Assist with wider Accounts Payable and Finance projects as required.
Experience Required
- Previous experience within Finance, Accounts Payable, professional services or a law firm environment would be advantageous, but is not essential.
- Strong analytical and problem-solving skills.
- Excellent communication skills, both written and verbal.
- Strong attention to detail and accuracy.
- Proactive, solutions-focused and eager to learn.
- Good Microsoft Office skills, particularly Excel, Word and Outlook.
- Ability to work effectively both independently and as part of a team.
This is an excellent opportunity to join a leading US law firm and gain valuable exposure within a well-established Finance team, offering excellent training, development and long-term career progression within legal finance.
Due to the high volume of applications, we are not able to respond to all enquiries. If you have not received a response within 72 hours, please assume you have not been shortlisted at this stage, however thank you for taking the time to apply.
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