The Accounts Payable Clerk supports the day-to-day running of the accounts payable function and provides administrative support to the Accounts Payable Manager. The role is centred on helping to manage the shared inbox, processing supplier invoices accurately into Oracle NetSuite, assisting with payment activity and supporting daily bank reconciliation tasks.
We are seeking applicants from Financial Services background for this role
The successful candidate will be organised, willing to learn, comfortable working in a busy team and confident communicating with colleagues and suppliers to help resolve queries.
Working closely with the Accounts Payable Manager, the role supports accurate processing, effective record keeping and timely follow-up of invoices, payments and supplier queries.
Key Responsibilities
- Support the management of the shared accounts payable inbox, helping to ensure emails are reviewed, organised and followed up appropriately.
- Input supplier invoices into Oracle NetSuite accurately and in a timely manner, ensuring the correct supporting documents are included.
- Assist with the preparation of payment runs, employee expense payments and ad hoc urgent payments as required.
- Support daily bank matching and bank reconciliation activity, escalating any issues or differences for review where appropriate.
- Respond to supplier and internal queries in a professional and timely manner, referring matters onwards where needed.
- Maintain supplier records and help ensure account details and supporting information are kept up to date.
- Provide day-to-day support to the Accounts Payable Manager and help maintain an organised and up-to-date purchase ledger.
- Keep invoice records, payment support and related documents organised and easy to track.
- Build good working relationships with colleagues and suppliers and be confident using the phone as well as email to resolve issues.
Experience Required
- Previous experience in a finance, accounts payable based role (2-3 years) within Financial Services
- Experience of using an accounting or finance system would be helpful. Prior exposure to Oracle NetSuite would be an advantage.
- Good organisational skills and the ability to manage a varied workload, keep records up to date and follow tasks through to completion are important.
- A good level of accuracy and attention to detail is important when processing invoices, handling data and supporting payment activity.
- The successful candidate should be reliable, approachable and comfortable communicating with internal teams and external suppliers.
- A positive attitude, willingness to learn and readiness to support the wider team will be important for success in this role.
- Basic Excel and Microsoft Office skills are required, together with good administration and record-keeping skills.
- The individual should be comfortable working to deadlines, asking questions and escalating issues appropriately.
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