Personal Assistant (PA) to Senior Director
Location: Home-based, with occasional face-to-face meetings in Edinburgh
Hours: Monday to Friday approx. 36 hour per week
Pay: £15.66 per hour
Duration: Temporary for 2 months initially with potential to extend. Starting asap.
About the Role
Our client is seeking a highly organised, proactive and reliable Personal Assistant (PA) to provide comprehensive administrative and secretarial support across a wide range of roles, professional responsibilities and external commitments.
This is a varied and demanding role requiring excellent organisational skills, strong written and verbal communication, discretion, attention to detail and the ability to manage a substantial volume of correspondence, documentation and competing priorities.
The successful candidate will work closely with a Senior Director on a daily basis, helping to manage their workload, coordinate meetings and ensure that correspondence, reports, papers and other administrative responsibilities are handled efficiently and professionally.
Key Responsibilities
- Participate in daily Microsoft Teams calls and manage diary appointments, meetings and invitations
- Arrange Teams meetings and telephone calls with colleagues and external stakeholders
- Take dictation and prepare correspondence, reports and other professional documents
- Manage and respond to a high volume of correspondence
- Review, organise and mark up extensive meeting papers, highlighting key information
- Coordinate administrative activity across various roles and external commitments,
- Maintain organised records and assist with paperwork
Essential Skills and Experience
The ideal candidate will have:
- Experience in PA, secretarial or administrative support
- Excellent written and verbal communication skills
- Strong organisational skills and the ability to manage a busy workload
- Confidence using Microsoft Teams, Outlook, Word and other Microsoft Office applications
- Experience taking dictation and preparing accurate correspondence and reports
- The ability to work independently, exercise initiative and maintain confidentiality
- A professional, flexible and dependable approach
Working Arrangements
The position is predominantly home-based, with occasional face-to-face meetings required to complete relevant paperwork. The successful candidate must be comfortable working remotely and communicating regularly by Teams, telephone and email.
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