ThisclientisgloballawfirmwithofficesinkeybusinesscentresacrosstheAmericas,AsiaandEurope.Thefirmemploysapproximately2000lawyers.TheirLondonofficehasaheadcountofcirca800andofficesintheCity
A permanent position has opened up for an Accounts Payable Coordinator to join their Accounts Department. You will process all the firm’s invoices on a timely and accurate basis, to optimise cash flow whilst minimising disruption to supply.
Responsibilities
- Ensureallinvoicesarepromptlydispatchedtobudgetholdersforauthorisation.Promptupdatingofallinvoicesensuringtheyarecorrectlyaddressedandupdatedtocorrectvendorcodesandcurrency.
- Checkandcodeinvoicestothecorrectcostcentres.ReclaiminputVATinaccordancewithHMRCguidelines.
- Arrangepaymentofsupplierinvoicesweekly.Processandpaycompanycreditcards.Prepareinput&raisingofcheques/BACSpaymentsandobtaincorrectauthorisation.
- Postvendorpaymentstothesystemandfillallbackuppaperwork.Dailydirectdebitpostings.
- Directmanagementandcontrolofcertainkeysupplieraccounts.
- Maintainpersonalexpensesreport/spreadsheetandchaseupasrequired.
- Ensureratesandrentinvoicesareprocessedandpaidpromptly.Updateandmaintainsupplierbankdetails.
- Reconciliationofsupplierledgersandstatementsastheyarriveensuringallqueriesarepromptlyfollowedup.
- ReconciliationofAPcreditorsledger,ensuringallcreditnotesaredealtwithmonthly.
- Processvariousmonthly/weeklyrecharges.Produceadhocreportsasrequired.
- Check&approveexpensesonadailybasisinaccordancewiththefirm’spolicy.Ensurecorrectcodingisusedandreceiptsareinorder.
- Reviewandupdateexpensesimports.Collatereceipts&postexpenses,reclaimVATinaccordancewithHMRCguidelines.
- LiaisewithUSteamtoensurealltechnicalissueswiththesystemarepromptlyresolved.Providesupporttousersasrequired.
- ArrangereimbursementofexpensesbyBACSonaweeklybasis.Updateandmaintainemployeebankdetails.
- Processmonthlysecondmentallowancepaymentsplusspecificsalarypaymentsasinstructed.
- ReporttoManagementAccounts&HeadofTreasuryregularlyforcashflowpurposesregardingpaymentsdue.
- SupervisionofoneAPAssistantonadaytodaybasis.Ensuretheevendistributionofdailytasksandmakesureinvoicesarepaidonatimelybasis.
- CheckandreleaseCHAPS,BACS&internationalpaymentsfromofficeandclientaccountsasrequired.
- Ensurestrictdeadlinesaremetatmonth/yearendsandthatallAPrecordsarepromptlyfiledandavailableforreviewasandwhenrequired.
CandidateProfile
- YouwillhaveexperienceintheAccountsPayablefunctioninagloballawfirmenvironment.
- ExperienceofnominalledgercodingandVATRegulations.
ImportantNotice
ItisCareerLegal’spolicy,asamatterofcourtesy,torespondtoallapplicationswithinthreeworkingdays.Howeverbecauseofthevolumeofapplications,wearesometimesunabletorespondtoindividualcandidates.Ifwehavenotcontactedyouwithinthreeworkingdaysyourapplicationhasbeenunsuccessfulandyourdetailshavenotbeenretained.Thankyou.
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The following opening is for a Accounts Payable Coordinator with Career Legal.
As a Accounts Payable Coordinator, you will play an important part at Career Legal in Greater London, England, United Kingdom.
We invite applications for the Accounts Payable Coordinator position located in Greater London, England, United Kingdom.
Our team is growing, and we are hiring a Accounts Payable Coordinator in Greater London, England, United Kingdom.