An excellent opportunity has arisen for a proactive and highly organised Facilities Coordinator to join an established international business in Central London.
This is a varied, hands-on position for someone who enjoys taking ownership, solving problems and ensuring a busy corporate workplace operates smoothly.
You'll play an important role in the day-to-day management of the office environment, coordinating maintenance, managing facilities requests and working closely with contractors, suppliers and internal teams to maintain excellent workplace standards.
We're looking for someone who is practical, resourceful and confident managing competing priorities, with a genuine commitment to delivering excellent service and ensuring everything runs efficiently behind the scenes.
The Role
- Coordinate the daily operation of the office, ensuring consistently high workplace standards.
- Manage planned and reactive maintenance, liaising with building management, contractors and external suppliers.
- Act as a key point of contact for facilities enquiries, troubleshooting issues and ensuring timely resolution.
- Conduct regular workplace inspections, identifying maintenance requirements and opportunities for improvement.
- Support health and safety procedures, including fire safety, workplace inspections and compliance documentation.
- Coordinate contractor visits, building access and associated documentation.
- Support meeting room arrangements, internal events and wider office requirements.
- Assist with office moves, furniture installations, refurbishments and workplace improvement projects.
- Manage facilities supplies, equipment, stock levels and associated purchasing.
- Maintain accurate facilities records, supplier information, purchase orders and invoices.
- Work collaboratively with internal teams to ensure a professional, welcoming and well-maintained workplace.
About You
- Previous experience in facilities coordination, workplace services or office operations within a corporate environment.
- Experience within financial services, investment management or professional services would be advantageous.
- A good understanding of building maintenance, contractor coordination and workplace health and safety.
- Excellent organisational skills, with strong attention to detail and the ability to manage multiple priorities.
- A proactive, solutions-focused approach and the confidence to take ownership of tasks from start to finish.
- Strong communication skills and a professional, approachable manner.
- Comfortable liaising with colleagues at all levels, external contractors and service providers.
- A flexible, hands-on attitude and willingness to support the wider team.
- Confident using Microsoft Office and general workplace systems.
You’ll have the opportunity to take ownership of day-to-day facilities coordination, contribute to workplace improvements and further develop your experience within a busy corporate setting.
If you're an experienced Facilities Coordinator who enjoys responsibility, takes pride in maintaining high standards and thrives in a busy corporate environment, we'd love to hear from you.
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