Location: South London / Croydon
Employment Type: Permanent
Salary: Up to £50,000 DOE
The Opportunity
Skilled Careers are working with an established main contractor specialising in commercial fit-out and refurbishment projects across London and the South East.
Due to continued business requirements, they are looking to appoint an organised and proactive Estimating Administrator / Document Controller to join their pre-construction team.
This is an excellent opportunity for someone with experience in construction administration, tender coordination or estimating support who enjoys working in a busy, fast-paced environment.
Reporting directly to the Estimating Director, you will play an important role in ensuring tenders are managed efficiently from initial enquiry through to final submission.
Key Responsibilities
- Manage and coordinate incoming tender enquiries, ensuring all documentation is logged and distributed correctly.
- Support the Estimating Director and wider estimating team with day-to-day administration.
- Issue tender documentation to subcontractors and suppliers, ensuring information is received and accessible.
- Monitor tender returns, chasing subcontractor quotations and maintaining accurate records.
- Coordinate site visits, meetings and tender-related appointments.
- Manage tender addendums, ensuring updated information is distributed promptly.
- Assist with the preparation and collation of bid submissions, proposals and prequalification documentation.
- Maintain and update internal tender management systems and project records.
- Liaise with estimators, subcontractors, suppliers and internal departments throughout the tender process.
- Ensure completed tender documentation is correctly archived and accessible for future reference.
About You
We are looking for someone who is highly organised, detail-oriented and comfortable managing multiple deadlines.
Ideally, you will have:
- Previous experience in an administrative role within construction, ideally supporting estimating, bidding or pre-construction teams.
- An understanding of construction tender processes and subcontractor enquiries.
- Strong organisational skills with the ability to prioritise competing workloads.
- Excellent written and verbal communication skills.
- Confidence communicating with subcontractors, suppliers and senior management.
- Good IT skills, including Microsoft Office and document management systems.
- A proactive attitude and the ability to work independently as well as part of a team.
Experience with tender management platforms would be advantageous, although familiarity with construction administration is equally valuable.
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