Are you a dynamic individual with strong planning, communication and organisational skills, experience in managing estates compliance with the ability to manage competing priorities and tasks?
This is a key role as a part of the National Records of Scotland (NRS) Estates team, managing compliance including asbestos management and maintenance across the NRS multi-site estate, including significant A-listed archive storage buildings.
Asbestos Compliance and Management is a principal objective of this new role. You will also manage building fabric maintenance and repair works, planned preventative maintenance, building inspections and management of the 5-year plan.
As part of this role, you will work closely with NRS Buildings Project Manager, NRS stakeholders, external Facilities Management (FM) contract suppliers and professional services. You will be expected to attend all NRS buildings regularly within Edinburgh and our Dumfries office.
Responsibilities
- Manage the NRS Estates Five-Year Plan containing survey data and recommendations. This key document provides evidence for prioritisation and planning of works.
- Oversee all Asbestos Management for NRS including reinspection’s and commission asbestos Refurbishment and Demolition (R&D) surveys, fulfilling our client duties.
- Manage buildings Preventative Planned Maintenance (PPM) working closely with the FM Contractor, reviewing their scheduled work, reports, output and invoicing.
- Carry out independent estate building inspections sharing reports, sharing with senior management/line manager and escalating any issues as required.
- Identify, plan and deliver minor works projects as required across the estate working closely with the FM provider.
- Oversight for the smooth running of your remit, ensuring areas of responsibility are delivered in accordance with corporate practices/policies, e.g. operational asbestos management are implemented. Escalate concerns to line manager.
- Provide oversight of local management of key suppliers, able to support negotiations, management of escalation issues. Ensuring all issues are escalated or reported to relevant managers.
- Ensure that all services develop and implement operational strategies, policies and procedures in line with operational requirements.
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