Job Description

Bids & Marketing Assistant

Department: Marketing

Reporting to: Bids & Marketing Manager

Hours: Monday – Friday, 8am - 5pm

Location: Based at Head Office (Cheam, Surrey), with the option to review Hybrid working after the successful completion of training

Salary: £25,000 - £32,000, depending on experience

Description

We are seeking a dynamic and detail-oriented Bids and Marketing Assistant to join our Marketing team. This role is integral to supporting our efforts in securing new business and enhancing our company’s market presence. The successful candidate will assist in the preparation of bid documents, support marketing campaigns, and help maintain our brand's consistency across various platforms. This position offers an excellent opportunity for a motivated individual to grow within a fast-paced, supportive environment.

The successful applicant must have a high level of attention to detail, exceptional organisational skills and a willingness to learn. To succeed in this role, you must be able to prioritise a complex and varied workload, whilst demonstrating a hardworking and flexible approach to meeting challenging deadlines.

Main responsibilities

Bid Support:

Assist in the preparation, editing, and submission of high-quality bid and tender documents in collaboration with the Bids Manager and other team members
Conduct research to gather relevant information for bids, including competitor analysis and client needs assessments
Maintain and update the bid library, including templates, case studies, and other reference materials to ensure consistency and efficiency in bid production
Track bid progress and deadlines, ensuring that all submissions are completed on time and meet the required standards
Support the post-submission process, including compiling feedback, monitoring outcomes, and coordinating follow-up actions

Marketing Support:

Assist in the development and execution of marketing campaigns, including digital marketing, social media and content creation
Update and maintain the company’s website, ensuring that content is current, engaging, and aligned with the company’s brand
Support the creation of marketing materials, such as brochures, presentations, and newsletters
Monitor and respond to online reviews, comments and feedback
Collaborate with the team to organise and attend promotional events and activities
Help with the renewal of company accreditations
Assist with other ad-hoc tasks as required to support the wider business

Position Requirements

Strong organisational skills with the ability to manage multiple projects and deadlines simultaneously
Excellent written and verbal communication skills, with a keen eye for detail
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with design software (e.g. Adobe InDesign) is a plus
Ability to work independently and as part of a team in a fast-paced environment
Creative thinking with a proactive approach to problem-solving
Proactive, hardworking and flexible when approaching challenging deadlines
Flexibility to occasionally work evenings or weekends, to support marketing events and/or ensure critical deadlines are met (though this will be rare)

Benefits of working for us

Family run business, with strong family values
Role specific training and development
Equal opportunities employer, with a culture to promote from within
Mental Health awareness and resources
We promote cycle schemes to encourage healthier lifestyles
Yearly annual leave increase after 5 years of service
Open door policy
Living Wage employer
Members of the 5% club

Interested in applying?

Please email a copy of your CV to amie.steele@smithandbyford.com

Smith & Byford

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Bids & Marketing Assistant