Job Description

Company Description

Design Haus Site Services Ltd is a bespoke multi-discipline specialist contractor providing Building Services (MEP) and Facilities Management contractor. Covering commercial, education, health, leisure, and residential sectors, Design Haus offers a full MEP service from design to aftercare.

Role Description

This is a full-time on-site role for a Finance Office Manager at Design Haus Site Services Ltd in London. The Finance Office Manager will be responsible for financial statements, analytical skills, finance, financial reporting, and accounting tasks on a day-to-day basis.

Salary: £40,000 - £50,000 (Based on Experience)

Qualifications

Financial Statements, Financial Reporting, and Accounting skills
Analytical Skills
Experience in Finance
Strong attention to detail and organizational skills
Ability to prioritize and meet deadlines
Knowledge of financial regulations and compliance
Proficiency in accounting software
Bachelor's degree in Finance, Accounting, Business, or related field

Responsibilities

• Financial responsibilities

Paying/issuing invoices

Bookkeeping

Preparing submissions - Good knowledge of CIS and other matters (including sending out CIS statements to all subcontractors)

Raising purchase orders

Maintaining financial records – Good working knowledge of Sage & Excel

Internal controls development

Regular Project cost reports to senior management

Reconciliation of all bank accounts including credit card statements

Preparation and submission of company payroll on a fortnightly and monthly basis.

Regular project cost reports to senior management and preparation of fortnightly subcontractor labour spreadsheets which will also need to be project costed on excel.

Preparation and submission of monthly VAT and reverse charge VAT

⁠Submission of monthly EPS

⁠Letting senior management know of any monthly PAYE/CIS liabilities

Managing and processing expenses

Ability to manage confidential information with discretion and diplomacy

Yearly Confirmation Statement submission to Companies House.

AAT part/fully qualified (desirable)

• Office support

Stocktaking and managing office and site supplies

Onboarding new staff members

Document control

Organise travel and accommodation for staff as necessary

Maintaining IMS system

Reviewing supplier contracts

Office health and safety

Planning employee events/client events

Social media management

Point of contact for building/office management/landlords

General administrative support to senior management and the company including managingcompany office email and telephone and dealing with all correspondence

Communicating with subcontractors, suppliers and clients.

Adhoc assignments as required

Design Haus Site Services Ltd

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Finance Office Manager