Office Support Manager

CPC is an independent project and cost management consultancy, providing the best technical expertise in delivering infrastructure, property and transformational change projects that are improving people’s lives both at work and at home.

Our people are dedicated to meeting our clients’ needs, unified by a core set of values and behaviours that bring the right knowledge, experience and a fresh approach to unlocking every project’s full potential.

Office Support Manager

Hours: 09:00 to 17h30 Monday to Friday

Purpose of the role:

To be the first point of contact for people communicating with CPC either in person or by phone, and reflect a positive image of the company.
To support the Head Office team by carrying out regular and ad-hoc tasks as directed to facilitate the smooth operation of the Head Office facility.

Responsible for

Ensuring as far as possible things are in place to facilitate the smooth running of Head Office support function
Purchase of stationery & consumables at economic rates by regularly reviewing supply prices
Providing accurate administrative support to Operations team as directed.

Key Duties

Office Administration

To answer all incoming telephone calls, take messages and ensure receipt by intended employee(s).
To greet visitors, supply drinks etc as appropriate and ensure security/Health and safety procedures are adhered to.
To organise and coordinate meetings, book meeting rooms and maintain meeting areas and resources as directed. Take ownership of Reception area and take care of flower/plants arrangements.
To distribute all incoming mail, operate franking machine for outgoing post and arrange for courier bookings. Take post to the post box/office at the end of the day and arrange any recorded/special deliveries.
To perform minor maintenance on all office equipment (replacing toner cartridges, paper etc) and organise third party maintenance when required.
Act as a source of contact for all office supplies and facilities (e.g. cleaning, air-conditioning) and when necessary contact companies to repair/obtain quotes.
To report communal area issues to the landlord.
Managing the office cleaner (contract)
To purchase stationery (including business cards) & consumables for Head Office & other offices, as well as other items needed for smooth running of the office.
Covering duties in the absence of PA’s.
To undertake general administrative/secretarial duties as directed and maintain office recycling and archiving documentation.
To maintain and distribute staff contact list on a monthly basis.
To support the organisation of social events such as the Summer Do, Winter Do and other ad hoc events.
Printing, photocopying, binding and laminating of documents. Setting up of projector and laptop when required for meetings
Keep the Health & safety notice board updated
Keep CPC’s organisation charts updated
To ensure all process are carried out in accordance with the relevant section of the Management system
To undertake ad-hoc tasks as directed by management and on own initiative

CPC - Big enough to deliver but small enough to care

In addition to a competitive salary, CPC Project Services provides comprehensive benefits including private pension, private healthcare, holidays, assistance with private professional membership subscriptions, training and development, personal performance based bonus and annual salary review.

We encourage you to apply even if your experience is not a 100% match for this position. We are looking for someone with relevant skills and experience, not a checklist that exactly matches the job description. We want to help you grow and in return, you help us grow into a stronger, more inclusive organisation.

We recognise and value the diversity of our people and are committed to developing working practices which will allow every person to contribute to our business and achieve their career aspirations.

2023 Construction Consultant/Surveyor of the Year (100 staff or over)*

*Building Awards, 2023

APM SME of the Year 2023

Polite notice to recruitment agencies. We are not requiring any assistance at the moment. Please note, we do not accept speculative CV's and they will not be counted as a valid 'introduction

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