Job Description

Title: Program Manager

Work Location: York, UK

Division & Department: Oil & Gas - Programs

Position Reports to: Senior Director, PMO

COMPANY VALUES

All Authentix employees are expected to embrace our Company values in the performance of their respective tasks and duties.

Always with integrity.......Authentixians value:

Teaming and collaboration
Advancing science and technology - for a better world
Dedicating ourselves to our clients’ success
Competing and winning in the marketplace

JOB SUMMARY

The Program Manager relies on knowledge of and experience with initiating, planning, executing, controlling and closing complex projects using a formal project management methodology to develop and oversee project plans and forecast resource allocations and requirements to ensure projects are delivered within scope, budget, and schedule constraints.

This job requires effective leadership and management skills, bachelor’s degree in a related business or technical discipline (or equivalent combination of education, technical, or military experience) and Project Management Professional certification. Advanced knowledge in MS Office and MS Project is required, and the ability to work independently with little supervision is also required.

SUMMARY OF ESSENTIAL JOB FUNCTIONS

The essential functions listed below are representative of the functions that must be performed in order to satisfactorily fulfill the purpose of this job. Additional functions and duties may be assumed or assigned from time to time.

Manage the day-to-day operational and tactical aspects of multiple and/or large-scale projects across multiple groups or divisions.
Ensure that programs are operating within contractual agreed obligations.
Develop and maintain detailed project plans and schedules, identify dependencies and critical paths, and resolve conflicts.
Communicate project progress, timelines, status, schedules, risks, issues, and resolutions to key stakeholders and management via verbal and written status reports.
Facilitate meetings with large groups and drive the project team to accomplish stated goals and objectives.
Gather requirements from internal and external stakeholders and translate them into actionable plans.
Develop metrics and key performance indicators.
Ensure deadlines are met by participating in resource planning, organizing, prioritizing, and delegating assignments to project team members and following up on their individual progress.
Manage subcontractors to ensure adherence to contractual terms, quality and responsiveness.
Interface with finance to maintain accurate budget reports and forecasts.
Proactively monitor the performance of the deployed solution, report to stakeholders and take corrective action if necessary.
Attend customer meetings and serve as client liaison.
Provide bid and proposal support for capturing new business.
Assist leadership team to develop long-range plans.

KNOWLEDGE, SKILLS AND ABILITIES

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required to satisfactorily perform the essential functions of this job.

Bachelor’s Degree in a related business or technical discipline, or the equivalent combination of education, technical training, or work/military experience.
Minimum of 3 years project management experience in a client facing capacity
Proficiency in MS Office and MS Project is a must
Effective leadership and management skills
Demonstrated ability to collaborate with cross-functional teams from many disciplines both internally and externally
Strong interpersonal skills
Ability to manage Customer and partner relationships
Highly skilled in time management to allow involvement in a variety of projects and initiatives concurrently across multiple functional groups
Ability to influence action across a matrixed organization
Ability to work independently (self-starter) and thrive in a fast-paced, deadline driven work environment
Demonstrates unflagging energy in pursuing a solution to a problem
Excellent written and verbal communication skills
Certified Project Management Professional (PMP) is a plus

Additional factors resulting in added consideration

Oil and Gas industry experience
Knowledge and experience with automated injector systems or fuel additive systems
Experience working directly in fuels distribution including operations, logistics or auditing.
Experience with other downstream Oil & Gas activities including terminal administration or additive operations

SPECIAL REQUIREMENTS

Less than 15% international travel
Bilingual preferred (French, Spanish)

WORK REQUIREMENTS

The work environment characteristics are representative of those an employee encounters while performing the job. Authentix is committed to complying with all applicable provisions of the Americans with Disabilities Act (ADA), the ADA Amendments of 2008 and all applicable state and local laws concerning disability accommodation. Reasonable accommodations will be provided to individuals with known physical or mental disabilities if such accommodation would not impose an undue hardship on the company, and would enable the individual to apply for, or perform, the essential functions of the position in question.

Environment: Work is performed primarily in a standard office environment. Employees may work under the stress of regular interdepartmental interaction and pressure to meet various deadlines.

Physical: Essential functions require sufficient physical ability and mobility to work in an office setting. While performing the duties of this job, the employee is frequently required to stand and/or sit for prolonged periods of time; must be able to hear and verbally communicate in order to exchange information in person or over the phone; to occasionally stoop, bend, kneel, crouch, reach and twist; to lift, carry, push and/or pull up to 25 pounds of weight; to operate office equipment requiring repetitive hand movement; to occasionally travel to other locations using various modes of private or commercial transportation.

NOTIFICATION

This Job Description is intended to describe the general nature and level of work being performed by people assigned to this job and is not considered an exhaustive list of all responsibilities, duties and required skills. This Job Description does not constitute an offer of employment. The employment relationship between the Company and its employees is “At-Will” and based on mutual consent. Authentix, Inc. is an Equal Opportunity Employer.

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