Events Assistant / Administrator who is extremely well organised, with a good understanding of Microsoft Office as well as excellent interpersonal, communication and administrative skills is required to join our team at The Army Benevolent Fund (ABF), which is the Army’s national charity, supporting soldiers, veterans, and their immediate families in times of need.

SUPPORTING STATEMENT REQUIRED: A Supporting Statement is required with your CV to be considered for this vacancy. The supporting statement should highlight your skills and experience that are relevant to this role and explain why you would make an ideal candidate for this position.

SALARY: £27,500 pro rata + Benefits

LOCATION: Hybrid / Work from home and the office in Camberley, Surrey (The Charity currently operates a minimum of 2 days per week in the office)

JOB TYPE: Full-Time, Initial 2 Year Fixed Term Contract

WORKING HOURS: 35 hours per week

JOB OVERVIEW

We have a fantastic new job opportunity for an Events Assistant / Administrator who is extremely well organised, with a good understanding of Microsoft Office as well as excellent interpersonal, communication and administrative skills.

As the Events Assistant / Administrator you will be responsible for the day-to-day running of the Army Benevolent Fund (ABF) South-East Regional Office where you will be providing dedicated administrative, database management and accounting support.

Working as the Events Assistant / Administrator you will be supporting regional fundraising, developing our volunteer fundraising, and assisting with the delivery of fundraising events.

APPLY TODAY

If this job looks like your ideal position, then please send in your CV and supporting statement as soon as possible for our Recruitment Team to review.

SUPPORTING STATEMENT: Your Supporting Statement should highlight your skills and experience that are relevant to this role and explain why you would make an ideal candidate for this position.

DUTIES

Your duties as the Events Assistant / Administrator include:

Database Management

Create and maintain accurate event records in a timely manner
Handle supporter information: input, maintain and amend data and maximise use of the regional component of the Charity database
Ensure that all supporter-entries are correctly coded and updated as needed
Input and update all correspondence relating to a constituent held on the database
Make efficient use of the database for communicating with supporters
Ensure donations are correctly batched, thank you letters sent and saved, and the gift aid process has been correctly completed
Working with the regional office team and volunteer committees to ensure that the region remains UK GDPR compliant

Administration

Coordinate the general office administration and provide administrative support
Respond to all telephone enquiries and act as the primary contact to supporters and volunteers
Take initiative in giving guidance to supporters and volunteers in the absence of the RD
Be able to search for, and comply with, relevant policy and process documents held on the Charity’s network drives
Receive and dispatch mail
Maintain sufficient stationery supplies to ensure the smooth running of all aspects of the office, purchasing supplies locally and nationally as necessary, within budget and the RD’s authority
Maintain office equipment, liaising with suppliers/engineers as required

Accounting

Monitor the Regional Office income and expenditure working closely with the Finance Department
Account for all donations received
Account for cash and cheques received at regional level and pay-in to the relevant Bank Account
Pay all approved invoices
Maintain the Petty Cash account

Fundraising

Assist with briefings and events and represent the Charity at external events e.g.

cheque presentations and volunteer briefings, as required

Initiate and manage your own regional events where opportunities exist, and with

guidance from your RD

Assist the regional office team with engagement activities
Support Charity volunteers, and act as the primary Point of Contact for new volunteers
Account for, maintain and distribute fundraising equipment and merchandise
Manage regional gift items and trading items for sale
Maintain currency on fundraising best practice

Other

Flexibility for out of hours and weekend working, with time off in lieu (TOIL) available to be claimed
Attendance at the Charity’s Annual Conference and other Charity events and activities
To help assemble, erect and dismantle fundraising equipment, including gazebos and marketing stands

CANDIDATE REQUIREMENTS

Well-developed communication skills, with strong interpersonal skills

Literate and numerate to a high standard

Ability to be flexible with working patterns

IT literate with understanding of social media tools is desirable

Able to work on own initiative and as part of a team

An understanding of the British Army and the Charity sector is desirable, as well as empathy with the Charity’s beneficiaries

Able to work on own initiative and as part of a team

Driving licence is essential

The Army Benevolent Fund (ABF) is an Equal Opportunities Employer

NO AGENCIES PLEASE

HOW TO APPLY

To be considered for this job vacancy, please submit your CV and Supporting Statement to our Recruitment Team who will review your details.

JOB REF: AWDO-C12468

This job is being advertised by AWD online on behalf of The Army Benevolent Fund (ABF)

AWD-IN-SPJ

Army Benevolent Fund (ABF)

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Events Assistant / Administrator