Job Title: Office Administrator Company: Abiglobal Foods Ltd Location: Barking Job Type: Full-Time Salary: £23,000 - £26,000

About Abiglobal Foods Ltd

Abiglobal Foods Ltd is a leading company in the food manufacturing industry, dedicated to providing high-quality and nutritious food products to our customers. We pride ourselves on our commitment to excellence, innovation, and sustainability. As we continue to grow, we are looking for a dedicated and organised Office Administrator to join our team and contribute to our success.

Job Summary

The Office Administrator at Abiglobal Foods Ltd will play a crucial role in ensuring the smooth and efficient operation of our office. This position requires a proactive and organised individual who can manage daily administrative tasks, support management, and maintain a productive work environment. The Office Administrator will be responsible for a wide range of administrative duties, including handling communications, managing office supplies, coordinating meetings, and assisting with various projects. A background in sales and experience with invoice creation is essential for this role.

Key Responsibilities

Office Management: Maintain a well-organized and efficient office environment by managing office supplies, equipment, and facilities. Ensure the office is clean, organized, and safe for all employees.
Administrative Support: Provide administrative support to senior management and other departments as needed. This includes scheduling meetings, managing calendars, and preparing reports and presentations.
Communication: Handle incoming and outgoing communications, including phone calls, emails, and mail. Respond to inquiries and provide information to employees, clients, and vendors.
Customer Interaction: Respond to customer queries over the phone and in person, ensuring a high level of customer satisfaction. Provide accurate information about products and services, and address any concerns or issues.
Sales Support: Utilize sales background to assist with customer interactions, product promotions, and sales initiatives. Identify potential sales opportunities and assist the sales team as needed.
Invoice Creation: Prepare and manage invoices for clients and vendors. Ensure all financial transactions are accurately documented and processed in a timely manner.
Document Management: Organize and maintain files, records, and documents, both in physical and digital formats. Ensure that all documents are filed accurately and are easily accessible.
Event Coordination: Assist in organizing company events, meetings, and conferences. Coordinate logistics, such as booking venues, arranging catering, and preparing materials.
Human Resources Support: Assist with HR-related tasks, including onboarding new employees, maintaining employee records, and handling basic HR inquiries.
Financial Administration: Assist with basic financial tasks, such as processing invoices, tracking expenses, and maintaining budget records.
Customer Service: Provide excellent customer service to clients, visitors, and employees. Address inquiries and resolve issues in a professional and timely manner.
Project Assistance: Support various projects and initiatives by providing administrative support, coordinating tasks, and tracking progress.

Qualifications and Skills

Education: A high school diploma or equivalent is required. A degree or certification in business administration or a related field is preferred.
Experience: A minimum of 2 years of experience in an administrative or office management role, preferably in the food manufacturing or similar industry. Experience in sales and customer service is highly desirable.
Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software. Experience with invoicing and financial software is a plus.
Communication Skills: Excellent verbal and written communication skills. Ability to interact professionally with clients, vendors, and employees at all levels.
Organizational Skills: Strong organizational and multitasking abilities. Attention to detail and the ability to prioritize tasks effectively.
Problem-Solving Skills: Ability to identify issues and implement solutions. Proactive and resourceful in handling challenges.
Interpersonal Skills: Friendly and approachable demeanor. Ability to work well in a team environment and build positive relationships.
Sales Skills: Ability to identify and pursue sales opportunities, and support sales initiatives. Experience with sales processes and customer relationship management.
Confidentiality: Maintain a high level of confidentiality and professionalism in handling sensitive information.

Why Join Abiglobal Foods Ltd?

Career Growth: Opportunities for professional development and career advancement within the company.
Positive Work Environment: A supportive and collaborative workplace culture that values teamwork and innovation.
Benefits: Competitive salary, Discounts on products

How to Apply

Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience and qualifications with the subject line "Office Administrator “

Abiglobal Foods Ltd is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees

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